So You're Thinking About Hosting a Con...
How to Put on a Beauty and the Beast Convention
Your Con Team & Helpers
Your Con Team
|Did we mention: You
need a team! Much of the early work (selecting a convention hotel, for
example) can be done by you alone, but you really, really, REALLY need
a team you can depend on to help you pull off a convention smoothly.
It’s lovely to have helpers who are new to the process, but it’s also
imperative that you find an experienced fan or two to round out your
core team. Divvy up responsibilities. Coordinate with each other. Be
grateful, and lavish in your praise for those whose hard work is making
your job easier, and allowing you to better enjoy the whole
process. Everyone will thank YOU when your convention goes off
without a hitch, so you need to mention your team members so everyone
knows the success wasn’t achieved alone. |
Your con team should also be a buttress against small problems that happen AT the convention, helping you resolve them smoothly. For instance, all con team members, just as the con chair, should put themselves last – if there is a meal mix-up and one of the con team can resolve it by giving up her choice and taking another, it should be done without complaint, or if there’s a seating issue on an add-on trip, the first to volunteer to fix the problem (giving up a seat, etc.) should be a member of the con team. They should support you and you should support them in every aspect of con-running. Knowing you have their backs and they have yours is imperative, so choose your team amongst those with a proven record of support and those with a sincere desire to learn and work hard on behalf of making the convention succeed.
Ask for Help
are privileged to be part of a fandom that includes many talented,
helpful, and generous fans. People are often willing to lend a hand if
you ask. Some of them are named in this document, but many more exist
and are willing to help.
As a con chair/team, you have a LOT to do. Any opportunities you can take to spread the load are a good thing! Some examples (some mentioned elsewhere in these pages, but not all):
recent years, Teresa Batby has been our convention “Virgin Wrangler” to
provide extra attention to our con newbies, who may be unfamiliar with
other fans or with our conventions. Try to determine how many con
virgins you have in attendance and consider some activity to orient
them to our convention experience. It’s nice to identify them as con
virgins on their name tags or even with different color lanyards, so
they can be easily spotted and welcomed.
If you want to include Teresa or another fan in this process, be sure to ask them well in advance.